Microsoft Word

Adding text boxes can make your document stand out.

Two Ways to Insert a text box in MS Word

• Using the pre-defined text box in MS Word 
• Using the Draw Text Box tool in MS Word

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You may have a list of items in your Word document that you want to sort or alphabetize in a certain order. You may have numbered or bulleted your list, it does not matter. Word treats any item in the list as separate paragraphs. It allows sorting the list in either ascending or descending order. But Word cannot handle multi-level lists and may mix up the levels after sorting.

Depending on the content in your list, you can:

• Alphabetize from A to Z or Z to A (ascending or descending).
• Organize numerically in ascending or descending order.
• Organize dates in ascending or descending order.
• Sort by fields and headers
• Sort in three ways

Word allows you to alphabetize a list that has:

• Single Words
• Many Words
• Text in a Table

We will show you how to handle all the methods. Let us begin.

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You can use Microsoft Word to create documents in different formats and sizes. You can choose from the standard sizes built into Word. The other possibility is to customize the dimensions according to your requirements.

By default, a new Word document uses an A4 size sheet, measuring 8.27 inches by 11.69 inches. Schools and offices use the A4 size most for printing presentations. But documents can be larger or smaller in comparison to A4. Also, the user might want to change the page size of the document for printing.

It is always possible to print on a larger paper using a special printer setting. But if your printer does not allow that, the only option is to change the size of the document in Word.

The process is very simple and you only have to follow the steps in our instructions. You can change the size of all the pages while working on a Microsoft Word document. Sometimes, you may want to change the size of a specific page inside a document.

Thus, you may set up a custom page size for:

• All pages in a document
• Specific pages in a document

We will show you both the methods.

Let us begin.

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Most books present their content as a single column on their pages. You read one page and move on to the other. Many magazines and newspapers present their content in columns. Here, you read one column to the bottom of the page, then proceed to the top of the neighboring column on the same page.

Another use of pages with columnar text is when presenting a translation. One column represents the original language, while the neighboring column carries the translation.

The difference is after reading the first column, you proceed to the first column on the next page. Likewise, the second column on one page connects to the second column on the next page.

Sometimes, it is necessary to leave a part of the page blank for others to add notes or place comments. A page with two columns helps.

Word allows making two or more columns on a page in a document. You can use three different methods for making columns in a Word document. They satisfy all the requirements above. We will show you how to make the columns by 3 mehods.

3 ways to Make two columns in Word

• Inserting a table
• Inserting linked text boxes
• Inserting columns

Let us start.

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While creating a document in Word, you may want to place a decorative border around a page. You may also add a border around a specific section on the page. For instance, you may want to highlight a paragraph in the document with a colored border. You may also need to place a border around some cells in a table. Word allows adding such borders easily.

We will show you how to add borders:

• Around a paragraph on a page
• Around some cells in a table
• Around a page

Let us begin.

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Assume you have a big Word document. The ideas you have presented in the document are:

• Idea A
• Idea B
• Idea C 

Now, after completing the document, you want to change the sequence to :

• Idea A
• Idea C
• Idea B

You feel this sequence gives better clarity. To achieve this change, you will need to rearrange a few pages in the document.

But, this may lead to the document making no sense.

Let us see why.

Word divides a document into pages depending on the paper size setting. For instance, you may have set the paper to A4 size portrait, and your document may have 25 pages in total.

Now, if you change the paper size to A5 size portrait, the total number of pages in your document will increase. This is because the paper size A5 is much smaller than paper size A4.

Hence, each A5 page will hold much less text compared to what one A4 page can. The document will need more A5 pages to hold its contents.

This means the content on a page depends on its size.

Content of one idea may not fit totally in one page. It might need more than one page. Replacing the content of any page with content from another can lead to a complete mismatch of content.

If you replace Idea C with a part of Idea B, the result may not make sense.

Rather than moving pages around, it is preferable to move sections.

Word allows dividing a document into sections by using headings. You can move complete sections using the navigation pane, keeping the content intact. This helps to preserve the sense of the document.

Word allows four methods of rearranging pages in a document:

• Using the Navigation Pane
• Using keyboard shortcuts
• Using mouse cut and paste
• Using clipboard history

The preferred method is to use the Navigation Pane. This will only work provided you have organized your document using headings.

If your document does not use headings, you may use one of the other three methods. But you must make sure of maintaining the sense of the document.

We will explain all the methods stepwise. Let us start.

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To emphasize and add clarity to a Word document, you can format the text in a paragraph.

You can make the text bold, italicize it, underline it, and more. This is character-level formatting.

You can also add paragraph-level formattings, like indents, line spacing, paragraph spacing, and more.

This is where you might run into problems. Word applies an underlining style to every paragraph. You may want to format a paragraph without changing the associated style. But Word does not allow such formatting.

Sometimes you may find formatting a text or paragraph is taking too long or is not working at all. The best way out is to clear all the formatting and start afresh.

Word offers three ways of removing formatting in documents:

• By using keystroke shortcuts
• By changing the style
• By using Clear All Formatting

Note that you can use the above methods to remove formatting from a few paragraphs of the document. You can also apply the methods to an entire document to clear its formatting.

We will show you all three methods. Let us begin.

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Word offers two choices for orienting your pages in a document. You can orient them either as portrait or as landscape. While portrait is the default option, you can switch to the landscape mode anytime.

Your document may have many small tables and charts in it. You can make the document look uniform by using portrait-oriented pages. But what if one of the tables or charts is large, and it does not fit on one portrait-oriented page? You may need to turn that page in the document into landscape orientation to show the large table or chart. 

2 ways to make a Single Page Landscape in Word

• By introducing breaks and changing the orientation
• Using the Page Setup menu

Let us see how.

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So you have drafted a document and now you want the other party to sign the document. So obviously you will need a signature line where the signature can be placed.

There are 2 ways to sign a document:

• Either the document will be printed and signed.
• You will share a soft copy of the document. The signatory will sign the soft copy and send it back to you. You may either mail the soft copy or simply share the document online.

So , for a printed document, a simple straight line will be adequate for a signature.

But, if you want the third party to sign an online document, then a little different approach is required.

The reason is that Word will split up the straight line when a signatory tries to sign an online word document.

So the very act of signing the document will impact the placement of the signature line. Hence, we must use a different method to place the signature line in an online word document.

How to place a signature line in Word Document

• Insert/Draw a signature line for a Printed Word document.
• Insert/Draw a signature line for an online Word document:
  • By adding a 1×1 table with a bottom border
  • By creating a line with introductory text
  • By adding a signature line

We will show you all the methods with their individual steps.

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Sometimes it is necessary to save a Word document as an image file, mainly as an evidence that you want to share with others.

For this purpose, Word offers saving a document as a PDF or Portable Document Format.

However, if you want to insert part of a document as an image into another document, you must save the first document as an image file.

To do that, you must use an online converter, or the screen capturing feature available in Microsoft Windows. Therefore, there are two methods to you can use.

2 Ways to Save a Word doc as Jpeg

• Convert PDF to jpeg using Adobe Acrobat online converter
• Convert to jpeg using Microsoft Windows Snip & Search

We will explain both methods. Let’s begin.

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