How to Remove Footnotes and Endnotes in Word

Footnotes and endnotes in a Word document are useful entries for explanations and comments. However, the information may be trivial or even useless in some cases, especially when you have inherited the document from others and need to edit and update the notes. In such cases, it may make more sense to start afresh after removing all the footnotes and endnotes. In a large document with many entries, removing the notes individually may be a tedious exercise.

Word allows removing footnotes and endnotes individually, as well as collectively. We will explain all the methods for removing footnotes and endnotes:

  • Individually by selecting the reference number
  • Individually remove a specific footnote or endnote
  • Individually from menus
  • Collectively by using Find and Replace

Let us begin.

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How to Insert a Checkbox in Word

When you create forms or a survey with Microsoft Word, there are two ways you can get people to interact with it.

You can either print it and give it to them to read and fill in or you can ask them to read and answer it online.

In both cases, checkboxes are a great help to get feedback from your audience.

When used with a printout, your audience has the option of filling in the checkboxes with a pen or a pencil to add a cross or a tick mark to signify their disagreement or consent.

This type of checkbox is a visual symbol only, non-interactive and non-clickable, useful only when printed.

When online, you can present them with a digital document with functional or clickable checkboxes pre-filled with either a cross or a tick mark, and your audience has to click on the checkbox to toggle its contents to match their answer.

Microsoft Word allows you to insert both types of checkboxes in your document, and we will show you the two methods for inserting.

However, your document may have a long list making it tedious to insert checkboxes individually.

You may want to have a bulleted list with checkboxes acting as the bullets. However, Word allows you to have a bulleted list with only non-interactive checkboxes, but not with interactive checkboxes. Therefore, we will show you how to insert:

  • A single non-interactive checkbox
  • A bulleted list of non-interactive checkboxes
  • Interactive checkbox

Let’s start.

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How to insert footnotes and Endnotes in MS Word Document

Many books and academic papers require citing of references, giving explanations, and making comments. These usually appear at the bottom of a page (footnotes) or at the end of the document (endnotes), with a reference number linking them to a specific location in the main text.

Microsoft Word allows adding footnotes and endnotes easily. An additional advantage in adding them using Word is the note automatically gets a reference number. Therefore, even if you make changes to your document, Word will automatically move the footnote or the endnote so that it displays in the correct page and position.

You can use two methods to insert a footnote or endnote in a Microsoft Word document:

  • Using keyboard shortcuts
  • Using menus

We will explain the above processes in three parts:

  • Inserting Footnotes
  • Inserting Endnotes
  • Modifying Footnotes/Endnotes

Simply follow the steps in sequence.

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How to insert Non Breaking Spaces in Word

When writing in Microsoft Word, we place spaces (using the space-bar on the keyboard) between words to make the sentence more readable. When we type a sentence, Word treats a space as a character and uses the space between words to decide where to fold the sentence and continue it on the next line when the sentence gets longer than the line length specified by the page size.

For instance consider the two sentences within a finite boundary defining the line length:

As the length of the first sentence is shorter than the line length, Word is not folding the sentence. However, the second sentence is longer, and Word is folding it using the space between the words Very and Lightly.

For some reason, such as for clarity, we may want Word to retain the two words Very and Lightly on the same line rather than separating them as above. The sentence would then look like:

This requires replacing the regular space present between the words Very and Lightly with a non-breaking space. Such non-breaking spaces are also known as nonbreaking spaces or no-break spaces. Word recognizes non-breaking spaces and treats any two words cojoined by a non-breaking space as a single entity.

We will explain how to let Word insert a non-breaking space in a sentence where it is necessary. You can do this in two ways:

  • Using Keyboard Short-Cuts to Introduce Non-Breaking Space
  • Using Menus to Introduce Non-Breaking Space

Let’s start.

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How to do Superscript and Subscript in MS Word

If you are writing a scientific paper in MS Word, you are likely to use notations—words or numbers either raised or lowered above the normal writing line, and somewhat smaller in size than the regular text in the document.

You may use superscripts to denote very large numbers in the Scientific Notation, as this makes the number appear more compact. For example, it is possible to write 1,000,000 as 1×106, where 6 is the superscript.

Chemical formulas use subscripts to denote the structures of substances. For example, the chemical formula of water is H2O, where 2 is the subscript. Scientists also use subscripts to cite references like this: World War[3].

MS Word allows you to enter characters (text and numbers) in superscript and subscript. There are two ways to do this, and we will explain both:

  • Change typed characters to superscript or subscript
  • Type in characters in superscript or subscript

Lets begin.

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How to duplicate a word document

Many a time there is a need to work on a document, while not wanting to disturb the original content. For instance, one may want to try writing some sentences differently just to see whether they make better sense, else revert to the original. Or, there may be a need to try to arrange some photos in the document in a different sequence from the original, compare the results, and keep the version that looks better. Of course, there may be countless other reasons for wanting to duplicate a document.

There are two ways to duplicate a Word document. One of them is to treat the Word document as any other file, and make a copy of it using Windows’ File Explorer. The other way is to use Word itself to make a copy.

Therefore, we will demonstrate both the ways:

  • Using File Explorer to make a copy of the Word document
  • Using Word to make a copy of the Word document

Let’s start.

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How to create and print labels in MS Word

In general, a label is a sticker with something written on it. People place such stickers with printed information such as addresses on envelopes.

Your label may have one of two addresses—the recipient’s address or the sender’s address. Microsoft Word allows you to create and print such labels.

Here, we will explain the steps necessary for creating and printing labels in Word.

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How to Print in Reverse Order in Word

The printing order typically starts from page 1 and proceeds up to the last page. Printed papers that emerge from the printer come out with the last page on top and the first page at the bottom of the pile. If your document had only about 5-10 pages, sorting them manually—to bring page one on the top—is no major task.

Now, instead of a few pages, what if your document was actually a book with a few hundred pages?

After you have printed all the pages, sorting them to bring page 1 on the top could soon become a tedious exercise.

Well, the solution is very simple—why not start the printing process beginning with the last page and finish with page one?

The process is termed printing in reverse order, and the printer you are using may allow doing so because of a built-in functionality.

However, all printers may not possess that facility, so you can set up Microsoft Word to do that for you.

We will guide you through the process of printing your Word document in reverse order following a few simple steps. In fact, you can do that in two ways.

  • Set Word to print in reverse order by default.
  • Reverse print the document using custom print options.

Lets start.

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How to Print Word Documents with Background Colors or Images

In your daily work-life, you may come across documents with a background color or image. Microsoft Word also allows changing the background of your document to a solid color of your choice.

In its Design menu, Word even allows you to choose from several fill effects like gradients, textures, patterns, and pictures, with innumerable varieties

However, that is only half the story.

Once you have gone through the choices, selected a pattern that you like, and embedded it as the background of your document, you face the next hurdle.

Although your document now looks beautiful, you cannot get Word to print the background along with the contents.

In this tutorial, we will share simple steps you can take to ensure that you can easily print your document with the background.

Lets start

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