How to add custom fonts in MS Word

Looking at the same old fonts can get boring pretty fast very quickly. If anything, you’ve probably used Calibri, Arial, and Times New Roman for nearly a hundred of documents at this point. Now, we understand that it doesn’t help when MS Word’s font selection is horrid and lacks something new. Thankfully, you can always add custom fonts in MS Word.

Now, there’s only one way that you can do this but it involves certain complicated steps.

How to Add Custom Fonts in MS Word

  •  Downloading and installing custom fonts

Unlike Google Docs, with MS Word you’ll have to manually look for and download the custom fonts that you want to add. After which, you’ll also have to install them to your operating system. Now, thankfully, this isn’t as confusing or tedious as it sounds. There are a lot of websites out there that offer free custom fonts you can download. In this article, we’ll go over all of these steps in detail.

Let’s get started!

Why Should You Add Custom Fonts in MS Word?

Well, why not? Custom fonts are a great way to add a huge change to your documents without altering the contents of what you’ve written. Furthermore, it feels motivating and inspiring to write with a new font that’s unique to you. 

Fonts are a very underrated configuration in documents, websites, and other forms of written media. Your font adds a whole lot of character to what you write and how it’s perceived by your readers. By simply changing your font into something that complements the document, you can visually improve your writing.

We all draw inspiration from multiple areas in our lives. That being said, here are a couple of suggestions for when installing customs fonts is a good idea. You should add custom fonts in MS Word when:

  • You want to use a similar font from a website or writer that you admire.
  • Your company requires you to submit in a specific font format.
  • You want to emulate a website’s font family for the sake of consistency.

These reasons are all very subjective, but useful nonetheless. Changing your fonts to something else you’ve never used or written with before can be a useful way to get over writer’s block. 

Installing a File Archiver

If you’re familiar with either WinRAR or 7-Zip, then you’re already on the right track. Installing custom fonts into your operating system usually requires having a file archiver. This is due to the fact that some custom fonts are downloaded as compressed files that need to be extracted by file archiving programs.

Downloading and adding custom fonts include installing the other formats of that font. So, you’ll find more than one .ttf executable in your compressed file. For example, let’s say you’d like to download the Open Sans font. Your compressed file might come with multiple .ttf files like Open Sans Italic and Open Sans Bold. Instead of downloading all of these separately, these files are compressed into one folder instead. 

  1. Extract files with the file archiver
  2. The end result of the extracted file, an uncompressed folder

By using a file archive program, you’ll be able to unzip or extract those files and install the fonts one by one.

Now, it’s important to note that while some custom fonts are in compressed or zip files, not all fonts are downloaded this way. Some websites offer direct .ttf file downloads that you can install immediately after being downloaded. Also, depending on the version of your Windows OS, you might be able to access compressed files without a third-party program.

We’ll be using WinRAR in this tutorial, so feel free to grab yourself a copy so you can follow us closely. 

In summary: Installing fonts will require you to interact with zipped files. Depending on your OS, you may be able to install custom fonts even without a third-party program. However, if you can’t access compressed files, download a file archiving program.

Downloading Custom Fonts

Now that you’ve been briefed about what to expect, let’s start downloading custom fonts! You can download custom fonts from numerous websites. Some sort by category, like looks, italic, formal, sans-serif, serif, and so on. 

Here are a couple of font websites that you can choose from. If you have fonts from Google Docs that you’d like to transfer to MS Word, you can download those fonts from Google Fonts.

While we’d love to provide a list of steps here, almost all font websites are unique and interfaced differently. Due to that, we won’t be able to effectively guide you around the websites. 

Installing and Adding Custom Fonts

Moving on, we’re finally going to install and add these custom fonts. The steps from here will highlight on how to unzip files and install fonts through the .ttf executables. 

Let’s dive right in!

Step 1: Locating the downloaded file.

Now that you’ve downloaded the custom fonts, it’s time to figure out where they were saved. If you have a pre-set download folder, simply open that so you can access the font file. Otherwise, you’ll have to access the folder from the download section of your computer. In this method, we’ll be covering the steps for Brave and Google Chrome

First, you’ll find the newly downloaded font at the bottom-left corner of your screen. From there, just click on the arrow icon and select Show in folder.

  1. Click on the arrow icon to open up the drop-down menu.
  2. Select the Show in folder option to open up the file’s location.

Alternatively, you can also press the Ctrl + J keys to open up the download section in your Brave or Chrome browser. Once you’re there, simply click on the Show in folder option.

  1. Click on the Show in folder option to open up the location of the file.

Step 2: Accessing the .ttf files.

Now that you’ve opened up the file location, you should see a zip or compressed file. 

In this step, we’ll either be extracting the file with WinRAR or opening it through the built-in Windows Explorer option in Windows 10.

Step 2.1: Extracting with WinRAR

To extract with WinRAR, start by right-clicking the compressed file to open the quick access menu. Once you’ve opened the menu, look for and click on Extract Files. While these steps use WinRAR, the process should be similar with other file archiving programs.

  1. Right-click the compressed file.
  2. Select the ‘Extract Files’ option.

From there, simply click on the OK button to extract and uncompress everything from the zip file. 

  1. Click on the OK button to fully extract the files.

Once you’ve uncompressed your file, you should have another folder on your window like the image below.

Step 2.2: Directly access the zip file with Windows Explorer.

If you don’t want to install a third-party file archiving program, you can try accessing the folder with Windows Explorer. This will not work in some versions of Windows, but the latest Windows 10 operating system should pull through. Start by right-clicking the compressed font folder and selecting Open with. In the list of options, look for Windows Explorer.

  1. Right-click the compressed file.
  2. Select the ‘Open with’ option.
  3. Click on Windows Explorer.

Step 3: Running the .ttf executable.

After either of the two methods in Step 2, you should be able to access your font folder. Go ahead and open up the folder that you’ve just extracted. For this article, we’ll be opening the cassandra folder. Once you’ve done that, you should see multiple files of different types. You’ll want to locate the .ttf file or TrueType font file and double-click that to open up the installer.

  1. Double-click the .ttf file.

That should open up a window that looks like the image down below.

Step 4: Installing the font.

Congratulations! You’ve successfully passed through the technical methods. The instructions from here on out are pretty simple. Start by clicking on the Install button at the top-left corner of your window. Doing so will automatically install the font into your operating system. 

  1. Click on the install button.
  2. The font will automatically install to your computer.

Voila! That’s it! You’ve just installed the font on your computer. Now you can open up MS Word and find the font in the list of fonts. 

Simply repeat these steps to install more custom fonts in MS Word!


That about wraps up this article. Hopefully, we’ve helped you figure out how to add custom fonts in MS Word. Here’s a quick recap of everything we tackled in this article today.

Custom fonts are a great way to add something new to an otherwise boring document. You can add a custom font by installing it through a .ttf file, but these files are usually compressed. A third-party file archive program can help you extract the folders. However, the most updated version of Windows 10 can let you access compressed files as well.

We hope you found this article helpful!

Leave a Comment