Google Docs offers an easy way to create and share a document with others, while having them view, comment, or edit it depending on the permissions you give them. This enables collaboration and removes the possibility of misunderstandings.
Sometimes, people would like to print the shared document along with the comments in it. However, that is when they realize that although Google Docs allows printing the document, it leaves out the comments on the canvas.
Here, we give you some methods to print the document along with all comments.
5 ways to print a Google Doc with Comments.
- Capture Page as Screenshot and Print
- Save as WebPage and Print
- Save as OpenDocument and Print
- Save as Microsoft Word and Print
- Use Print Google Doc with Comments Chrome Extension
Method #1: Capture Page as a Screenshot and Print
Simply use the screenshot feature to capture the entire document including the canvas, and print the image. Although this method works, it is not very flexible and has limitations.
Method #2: Save as Webpage and Print
Open the document in Google Docs, and click on File on the Toolbar at the top, causing the File menu to drop, see Fig-2.
Within the File menu, click on Download, which will open the Download menu, see Fig-3.
Click on the option Web page (html, zipped), see Fig-4, and point it to where you want Google Docs to save the document.
Unzip the saved file and extract the html document. Open the document in your browser. All comments are visible with reference numbers at the bottom of the document, see Fig-5.
This method may or may not serve your purpose. If it is not suitable, read on for other methods.
Method #3: Save as OpenDocument Format and Print
Open the document in Google Docs, and from the Toolbar, open the File menu, and then the Download menu. Click on OpenDocument Format (.odt), see Fig-6, and point to where you want Google Docs to save the document.
Open the saved file in LibreOffice Writer or OpenOffice Writer. To see the comments, you must turn on Comments from the View menu on the Toolbar, see Fig-7. You can print the document by going to the File menu in the Toolbar and clicking on Print.
Method #4: Save as Microsoft Word document and Print
If you are using Microsoft Word, Google Docs allows saving documents in .docx format. Open the document in Google Docs, and from the Toolbar, open the File menu, and then the Download menu. Click on Microsoft Word (.docx), see Fig-8, and point to where you want Google Docs to save the document.
Open the saved file in Microsoft Word. To see the comments, you must turn on Show Comments from the Review menu on the Toolbar, see Fig-9. You can print the document by going to the File menu in the Toolbar, clicking on Print, and selecting the printer.
Method #5: Use Google Chrome Extension to Print
If you are using Google Chrome as your browser, it is possible to use an extension to print the document directly from Google Docs. Open your Google Chrome browser and search for Chrome Web Store, see Fig-10.
Within Chrome Web Store, search for the extension Print Google Doc with Comments, and click on Add to Chrome, see Fig-11. This will add a new Extensions icon in your Chrome browser on the top right-hand side.
Use the Chrome Browser to open Google Doc and your document with comments. Click on the Extensions Icon, which will display all the extensions, including the Print Google Doc with Comments extension, see Fig-12.
Click on the extension Print Google Doc with Comments, and this will bring up a preview of the page, and clicking on the Print button at the bottom will allow printing to Microsoft Print to PDF, see Fig-13.
To print directly to a printer connected to your system, click on More settings in the middle of the Print dialog. This will open a few additional choices for printing the document, see Fig-14. Click on Print using system dialog.
A print dialog will open, see Fig-15. Click on Find Printer, select the printer you want, and print your document.
Although Google Docs strips all comments while printing a document, you can select from the above five methods to include them in the printout.