How to change default font in MS Word

You know the default body font which comes with your MS Word Software Installation?

The answer is:

Calibri, 11pt.

Your font will always be the same every time you open a new Word document unless you change it before you start typing.

Have you ever wondered how you could change that? 

Having a personalized font set up as the default body theme in MS Word is a clever way to save time. It also allows you to create a new document without having to change the font repeatedly. This is particularly true for those of us that have our own personal fonts that we like using. The same set of fonts we use in our articles make it a distinctive piece of work. However, we do not want to go through the hassle of always changing the font every time we open MS Word. Fortunately, we can change the default font easily. 

Now, there are about three ways to change the default font in MS Word. 

3 Ways To Change Default Font In MS Word

  • Using the Ribbon
  • Using the Context Menu
  • Using a Shortcut Key

All three methods will be laid out step-by-step for you down below. At the same time, we also made sure to give you some extra tips on how you can configure other options in the font formatting tool. 

Do not feel intimidated going through this article. We have written this tutorial with beginners in mind. The three methods described in this guide are relatively easy to follow, and in addition, we’ll expound on each of the methods bit by bit. 

Without further ado, let’s get on with it. 


Why Should You Change the Default Font in MS Word? 

We would surmise that we all have seen hundreds of documents in the same font. This is usually the case because most users, if not all, use a handful of fonts for readability. 

Now, what if you are following a certain company protocol that requires you to write in the same font every time? Like this one (Open Sans)! While other companies use fonts that suit the style of their document, this isn’t the standard practice. Most companies stick to the same font for consistency and formality, as well as to build familiarity with their clients.

MS Word allows you to easily change the default font to suit your needs. Here’s a couple of situations where changing the default font in MS Word is a helpful configuration. You’ll want to change the default font in MS Word when: 

  • You want to create a new document without having to change the font every time. 
  • You want to create company documents according to a set of font formatting rules. 
  • You want to create personalized documents using your own set of font formatting rules. 

These are just a few general guidelines we have come up with. You may find other reasons to change the default font of your MS Word application. 

Here’s how you can change the default font in MS Word. 


Method 1: Using the Ribbon

The MS Word Ribbon has got it all for you. The Ribbon is the basic toolbar of MS Word found at the top part of your window. You’ll find all, if not most, of the functions in MS Word located at the Ribbon. You can access the right tools here, including the Font Dialogue box. 

Here’s how you can do that. 

Step 1: Open up your MS Word document. 

First off,  we need to open a Word document. Now, since we are simply changing the default setting, we can use a blank document for this one. If you have a document already opened, that will do just fine. Feel free to use that, as this method will not change anything on your document except for when you type something afterward. 

Also, there’s no need to save this document if you opted to use a blank one. 

Step 2: Go to the Font group in the Ribbon.  

By default, the Home tab in the Ribbon is already selected when you launch an MS Word document. Move your cursor to the upper-left part of the MS Word window, then click the small arrow icon found at the lower-right corner of the Font group. You’ll find this sitting right next to the border of the Clipboard group

The Font Dialogue box will be displayed in the middle of your screen. 

Step 3: Change the default font. 

Under the Font: selection box, type the font you want to use as default or simply choose one from the list below it. 

  1. Type in this field the font name you want to use. 
  2. Choose one from the list. Scroll down to show more choices. 

You will notice that you have the option to set the default font properties for both the body and headings of your document. On the font list, select +Body to edit the default font for the document body. And, select +Headings to edit the default font for the document headings. 

Nonetheless, it is best to leave these two options untouched because these hold the default font that came with your MS Word installation. This means you can simply select the +Body option if you want to revert your font to its default format.

Click the Set As Default button found at the bottom-left corner of the dialogue box when you’re done. 

Now, a small dialogue box will pop-up asking you whether you want to apply the changes to the current document only or to all future documents. Select This document only? if you want to apply the changes on the current document you are working on. Otherwise, select All documents based on the Normal template? If you want the settings applied to all future documents. 

  1. Select this if you want to apply the changes to your current document only. 
  2. Select this if you want to apply the changes to all future documents. 

If you’re unsure, you can always choose the first to limit the changes to your current document only. Again, you can easily revert the changes by pressing CTRL+Z

Click Cancel if you want to revert any changes made.  

Voila! You’ve just changed the default font of your MS Word application. 


Method 2: Using the Context Menu

This method is as easy as the previous one. The Context Menu comes in very handy, especially when you need to access a number of formatting tools right where your mouse cursor is at. 

Here’s how to do that.  

Step 1: Open up your MS Word document. 

The first thing we need to do is to open a Word document. For this method, it is not necessary to have any content in your document. Feel free to use your own personal document if you already have one open. Don’t worry about messing up your file, as this will not change anything in it. However, do note that MS Word will use the new default font once we change it. 

Step 2: Right-click on any part of the document. 

Once you have a file opened, right-click on any part of the document to display the Context Menu. Then, select Font… found in the middle part of the menu.  

Congratulations! You’ve just opened the Font Dialogue box by using the Context Menu. Anything from here on out is the same as the previous method. 

If you want to learn more about how to customize the default settings of your font, then check out the “Customizing the Default Font in MS Word” section. 


Method 3: Using a Shortcut Key

This method is, by far, the fastest way to change the default font in MS Word. It’s so fast you can do it by pressing two keys on your keyboard. 

Let’s try it out! 

Step 1: Open up your MS Word document. 

Before anything else, we need an MS Word file opened. You can go ahead and use your own personal document if you have one already opened. Otherwise, you can simply open a new Word file. 

Now, as we proceed with the steps, none of the contents of your document should change except for when you type something afterward. 

Step 2: Launch the Font Dialogue box. 

On your keyboard, press CTRL+D. This will launch the Font Dialogue box right in the middle of your screen.   

Hurray! You’ve just launched the Font Dialogue box by using a shortcut key. The steps are the same as the previous method from this point forward. 


Customizing The Default Font In MS Word

This section will guide you through the steps to customize your default font in MS Word. As you may have noticed, there are a bunch of other options on the Font Dialogue box. We will go through each of them here. 

Font Tab

You can specify here the different font properties like weight, size, color, etc. 

Font style 

Use this when you want to set the default text to be in boldface, italicized or both. 

Size 

Use this when you want to specify the size of the default text.

Font color

Use this when you want to specify the color of the default text.

Underline style 

Use this when you want to specify the underline type of the default text.

Underline color

Use this when you want to specify the underline color of the default text. This is enabled only when you choose a specific underline style. 

Effects

Tick one or more if you want to specify any of the effects listed


Conclusion 

You’ve finally reached the end of this article. Hopefully, we’ve helped you figure out how to change the default font in MS Word. Here’s a quick recap of the things we covered today. 

Changing the default font of your MS Word application can save you a lot of time. The Font Dialogue box provides more than enough formatting options to reconfigure the default font to your desired style. With a default font set up, you will never have to worry about forgetting to change the font when publishing your work. 

In this tutorial, we discussed three ways to change the default font of your MS Word application. You can easily change the default font by: (1) using the Ribbon, (2) using the context menu, or (3) using the shortcut key CTRL+D. 

We hope you found this article helpful!

Using google docs? Check out this guide to change default font in Google Docs.

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