How to justify text in MS Word

Have you ever wondered how to justify text in Word?

To simply put it, a justified text is spaced so that the sides of your paragraphs are aligned to both the left and right margins.

MS Word automatically fills in spaces between words to achieve clean-cut edges rendering paragraph lines to be of the same length. 

3 Ways to Justify Text in Word 

  • Using the Justify text-alignment button
  • Using a shortcut key
  • Using the Context menu

Lets get started.


Method 1: Using the Justify Text-alignment Button

In this method, we’ll show you the steps to directly access the Justify text-alignment button found in the Paragraph group. In fact, you’ll find several other formatting options under this group in the Home tab. 

Here’s how you can do that. 

Step 1: Open an MS Word document. 

Let’s start by opening up an MS Word document. If you already have a document prepared, go ahead and open it. If you want to try this first on a new document, then you can do so by launching the MS Word program to create a blank one.

Step 2: Select the text. 

Now that we have our document ready, select the text that you want to be justified. Then, go to the Home tab and select the Justify icon found under the Paragraph group. 

Congratulations! You’ve just used the Justify button to justify text in Word. 


Method 2: Using a Shortcut Key

There’s nothing more convenient than not having to navigate your cursor away from what you’re working on. This method allows you to do just that by simply pressing two keys on your keyboard. 

Here’s the shortcut key to justifying text in Word. 

Step 1: Open an MS Word document. 

Before we get started, we’ll need to open an MS Word document. If you don’t have one yet, then you can start with a new one and make sure there are a few sentences in it. This way, you can immediately spot the changes we’ll be doing in the following steps. 

Step 2: Select the text. 

To avoid mistakes, it’s always best to select only the text you want to edit. For this example, we’ll be selecting the first paragraph. Now, hit the CTRL + J keys on your keyboard to justify the selected text. 

There you have it! You’ve just used a shortcut key to justify text in Word! 


Method 3: Using the Context Menu

In this method, we’ll walk you through the steps on how to use the Context menu to access the Paragraph dialogue box. Simply put, the Context menu is a compact list of the most commonly used formatting tools in Word. With a single right-click, you’ll have access to these tools without moving away from the main text. 

Here’s how to do just that. 

Step 1: Open a Word document. 

To start off, open up a Word document. Feel free to use your own personal document if you have one already open. Otherwise, you can always create a blank one for this method. Don’t worry about ruining your document, as none of the changes we’re going to do is irreversible. Remember to press the CTRL + Z keys on your keyboard to quickly revert any unwanted changes. 

Step 2: Select the text. 

Now that you have your document ready, go ahead and select the text that you want to be justified. 

Step 3: Access the Context menu. 

With the text selected, right-click on it and select Paragraph.

This will display the Paragraph dialogue box right in the middle of your screen. On the dialogue box, under Indents and Spacing, click the Alignment drop-down menu and select Justified

Click the OK button to save or Cancel to revert changes. 

Voila! You’ve just used the context menu to justify text in Word. 

Editing Text-alignment in MS Word

There will be instances when you need to change the text alignment of some or all of the paragraphs in your MS Word document. A common case would be when you want to insert a quote between your paragraphs. This is a perfect opportunity to draw your reader’s attention to it by changing its text alignment. 

To edit the text alignment of any text or object in MS Word, simply follow any of the methods we’ve covered in this guide. Then, choose from among the text-alignment options MS Word has in store for you. 

Meanwhile, let us give you a brief discussion on the other text-alignment options. 

Align Left 

Use this when you want your text to align with the left margin. This is commonly used for body text. 

Center

Use this when you want your text to sit right in the middle of your page. This is usually used for headings, cover pages, quotes, etc. 

Align Right

Use this when you want your text to align with the right margin. 


Conclusion

You’ve finally reached the end of this guide. We hope we’ve helped you figure out how to justify text in Word. Before we let you go, allows us to give you a quick rundown of what we’ve discussed today. 

Learning to change text alignment in MS Word comes in handy, especially when you want to add dynamics to your document. In MS Word, you can justify text in three ways. One method is to use the Justify button found in the Home tab. The second method employs the use of a combination of keyboard keys. Lastly, the third method provides access to the Paragraph dialogue box. 

We hope you’ve found this article helpful!

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