For students and professionals alike, compiling and organizing long documents could be a very tedious job. It could mess up the nice-looking layout you worked on all night. If this happens, you would have to do the formatting all over again and waste much of your precious time. Fret no more because we have prepared here two easy ways to help you reorder the pages of your document without that mishap.
Now, there are about two ways to reorder pages in MS Word.
2 Ways to Reorder Pages in MS Word
- Reorder pages by cutting and pasting
- Reorder pages using the Navigation pane
Now, with all these in mind, let’s get started
Method 1: Reorder Pages By Cutting and Pasting
As we’ve mentioned, this method is the simplest but perhaps the most tedious way to rearrange pages in a document. Here you’ll have to select the texts you want to move and paste them to their new location one part at a time. So if you are working on a hundred-page report, it would take you a couple of cumbersome minutes.
Here are the steps to do just that.
Step 1: Open up a Word document.
First things first, open a Word document. Feel free to use the file you are currently working on if you already have one open. Don’t worry about messing it up, as you can easily undo the changes you are about to make. Otherwise, you can always just create a new one by clicking the New Blank Document button in the File tab. Do remember to insert a few paragraphs so you have something to edit for this tutorial.
Step 2: Select the text you want to move.
One way to select text is with your keyboard. First, place your cursor at the beginning of the text you want to cut on your opened document. Then, press and hold the Shift and the Arrow Down keys until the end of the text.
For this example, we’re moving the conclusion part to the end of the document. .
Alternatively, you can also select the text using your mouse or touchpad. To do this, simply double-click at the beginning of the text that you want to cut. Then, drag your cursor until all of your desired text is selected.
Step 3: Cut the text.
Once you’re done selecting your text, right-click on it and select Cut on the horizontal dropdown menu.
You can also press Ctrl + X keys on your keyboard to cut the selection.
You’ll notice that the text suddenly disappears. Don’t worry because you are doing just fine. It’s safely kept in the Windows clipboard. Now, let’s keep moving.
Step 4: Paste the text to your desired location.
Using your arrow keys or mouse, move your cursor to where you want to move your text. Then, using your keyboard, press the Ctrl + V keys to paste the text.
There you have it! You’ve successfully reordered your document’s pages in MS Word.
Method 2: Reorder Pages Using the Navigation Pane
In this method, we’ll walk through how to use the Navigation Pane to reorder pages in Word. The Navigation Pane lists down all headings and sections you’ve created in a document. So, if you’ve properly outlined your file, this is the best and most efficient way to complete the task.
Here’s how you can use the Navigation Pane to reorder pages in MS Word.
Step 1: Open an MS Word file.
Before anything else, we first need to have an MS Word document open. If you’re currently working on one, you can just use that file. Otherwise, feel free to create a new blank document. Remember to press the CTRL + Z keys on your keyboard to easily undo any unwanted changes.
Make sure to copy and paste a few paragraphs if you opted to use a new document.
Step 2: Enable the Navigation pane.
Once you have your document ready, go to the View tab. Under the Show group, tick the checkbox beside the Navigation Pane. This will launch the Navigation Pane on the left side of the screen.
Step 3: Rearrange the headings of your document.
If you’ve appropriately labeled your document’s sections, you’ll see all the headings you’ve made listed under the Headings tab. Now, simply click on the heading that you want to move and drag it to your desired new location.
For this example, we’ll drag the Conclusion heading to the bottom of the list.
Note that you can also edit the headings and sections as you move them around.
Voila! You’ve successfully used the Navigation pane to reorder pages in MS Word.
Restore Document’s Page Order
There might be several reasons as to why you would want to revert your document to its former order. Don’t worry because undoing the changes is almost easier than how we added them. Simply press Ctrl + Z on your keyboard, and your document will be as good as untouched.
Congratulations! You’ve reached the end of this tutorial. We hope this article helped you figure out how to reorder pages in MS Word. Before you leave, allow us to give you a quick run-through of what we’ve tackled today.
There are two ways to reorder the pages of your document. The first one is by using the cut and paste method. This method is a bit tiresome, but it gets the job done.
On the other hand, if your document is well-outlined, you can access the Navigation pane to easily rearrange your document’s sections.
We hope you’ve found this article helpful!