The footer is the part of a document found at the bottom margin of each page. It usually contains information like the page number that appears throughout your document. Footers can also help keep documents organized and look more professional.
Setting up footers is a piece of cake as long as you’re using the same text on every page in your document. Unfortunately, that may not be the case every time.
Corporate and academic standards typically call for more than just one footer in a document.
The cover page, the appendices, and other pages in different orientations can all have different footers.
Luckily, MS Word offers more than one way to add different footers on each page.
2 Ways to Have a Different Footer on Each Page in MS Word
- Using preset footer options
- By inserting section breaks
We’ll walk you through both these methods step by step in this guide. We’re sure you’ll find the steps we’ve laid out relatively easy to follow, as we’ve made this guide with beginners in mind! We also included pictures for each step so that you can better follow us every step of the way.
Without further delay, here’s everything you need to know to have a different footer on each page in MS Word.
Method 1: Using the Preset Footer Options
In this method, we’ll show you how to access the Design tools of the footer to configure two different footer options. The first option is helpful when you simply want your first page to have a different footer from the rest of the document. The other option allows you to set up two different footers for each odd- and even-numbered pages.
Here are the steps to access the Design tools of the footer.
Step 1: Open up a Word file.
Before anything else, let’s open up a Word file. Feel free to use your own personal document if you already have one open. Otherwise, you can always choose to create a new one. Since we’re only editing the footer section, you don’t have to worry about the content of the document. Just make sure to have a few pages to see how each footer option operates.
Step 2: Access the footer section.
Once our document is opened, go to the Insert tab and click the footer drop-down menu. Then, select the Edit footer option found at the bottom of the menu.
Alternatively, you can double-click the bottom margin of your document to access the footer section.
Step 3: Access the footer design tools.
Now that the footer section is enabled, you’ll be directed to the Header & Footer Design tab. You’ll see two unticked checkboxes from the Options group: Different First Page and Odd & Even Pages checkboxes.
If you want the first page to have a different footer from the rest of your document, tick the Different First Page checkbox.
On the other hand, tick the checkbox next to Odd & Even Pages if you want the odd-numbered pages to have a different footer from the even-numbered pages.
Step 4: Add your content into your footer.
You can now start adding your text or object in the footer section. Once finished, simply double-click outside the footer section to go back to the main text. You can also press the Close Header and Footer button.
Congratulations! You’ve successfully set up a different footer on each page in MS Word.
Method 2: By Inserting Section Breaks
Section breaks mark the point at which a part of your document ends and another one starts. They help organize the different parts of your document to easily configure different footers for each page.
Here’s how you can create section breaks in your document.
Step 1: Open up an MS Word file.
To get started, we’ll need to open up an MS Word file. If you have one already prepared, go ahead and use that. Don’t worry about ruining your document, as we’re only making changes in the footer section. After all, you can simply press the CTRL + Z keys on your keyboard to revert any accidental changes.
Step 2: Create section breaks.
Once our document is ready, click at the start of the page that you want in a different footer. Then, move your cursor to the upper left part of your window and click the Layout tab. After that, click the Breaks drop-down menu. Finally, select the Next Page option in the selection.
For this example, we want the second paragraph with a different footer. So, we’ll insert section breaks before and after this paragraph. We’ll place our cursor right at the start of the second paragraph and insert the section break.
Now, place your cursor at the end of the section and repeat the process. You’ll notice that MS Word moved the section to a separate page.
Step 3: Access the footer section.
Now that our section is set up, go to the Insert tab and click the Footer drop-down menu. Then, select Edit Footer from the list of options.
Alternatively, you can simply double-click the bottom margin of the page to access the footer section.
Step 4: Unlink the section footer.
To make this successfully work, we’ll need to break the connection between the footer in the current section and the previous one. So, with your cursor still inside the footer section, click on the Link to Previous button found on the Header & Footer Design tab.
You can now insert your content in the footer section. Take note that you’ll have to repeat the same process for each page that you want to have a different footer.
To go back to the main text, simply double-click outside the footer or click on the Close Header and Footer button.
There you have it! You’ve just inserted section breaks to have a different footer on each page in MS Word.
Editing and Deleting Different footers
There’ll come a time when you’ll need to edit or delete the different footers in your document. Don’t worry because doing so is just like a walk in the park.
To edit or delete different footers, all you need to do is access the Header and Footer Design tab by following the steps discussed above. Remember that your footers are different because they are in different sections. So, each footer section is accessible and should not affect the others as you edit or delete them.
That’s all for now! Hopefully, we’ve helped you figure out how to have a different footer on each page in MS Word. Here’s a quick rundown of what we’ve covered in this tutorial.
The first method makes use of the preset footer tools provided by MS Word.
The second method utilizes section breaks to efficiently get the job done.
We hope you’ve found this article helpful!