Selecting text and objects is one of the most common tasks for MS Word users. For example, if you have a long document that needs to be edited, you probably would select text and objects one by one. Now, what if you needed to change the font style, text alignment, or adjust the paragraph’s indent level? You’ll realize this will be a time-consuming and impractical endeavor.
The good thing, though, is that there are a few methods that you can use to select everything on your document. Be it text, object, or images, you can select all of them at once. Even if you have multiple pages in a document, you can select a paragraph on the current page and another on a different one. MS Word offers practical tools that follow logical procedures to simplify the process of document editing.
Now, there are about three ways to select all in MS Word.
3 Ways to Select All in MS Word
- Select by clicking and dragging your mouse
- You can Select all by using a shortcut key
- Select all using the Select tool
The first method is a straightforward technique to select the entire document by clicking and dragging your mouse. The second method is by far the fastest way. It only uses two keyboard keys. The last method gives you more options in selecting either only text or objects—or both. We’ve made sure to include a detailed discussion on the different Select tool options.
We’ll go over each of these methods bit by bit in this guide down below. So, don’t feel intimidated by the fact that there’s more than one way to select all in MS Word. As you go along, you’ll find the steps in this tutorial relatively easy to follow, as we have created them with beginners in mind.
Having said that, here’s everything you need to know to select all in MS Word.
Method 1: Select All by Clicking and Dragging
In this method, we’ll walk you through the steps on how to make use of the mouse to highlight your whole document. This is done by simply clicking on the text and dragging your mouse cursor along your file.
Here’s how you can use your mouse to select all in MS Word.
Step 1: Open an MS Word Document.
As we usually do, let’s open up an MS Word file first. You can freely use your own personal document if you already have one prepared. If not, go ahead and create a new one, so you can easily follow this guide every step of the way.
Step 2: Highlight your content.
Once your document is ready, move your mouse pointer to the very beginning of your file. Then, click and hold the left mouse button and drag it to the bottom of your window. This will allow MS Word to automatically scroll down the pages of your document. Hence, highlighting every line of the content.
Congratulations! You’ve just used your mouse to select the whole document
in MS Word.
Method 2: Select All Using a Shortcut Key
Keyboard shortcut keys are common computer operations that are convenient to use in editing and formatting documents. Shortcut keys execute a specific command and are usually a combination of the CTRL, the SHIFT, the ALT keys, and other characters.
Here’s how you can do that.
Step 1: Open an MS Word Document.
First off, we need to open up an MS Word file. You can either use an existing document or create a new file. Just make sure there’s text or any object on the document so you can actually select something.
Step 2: Hit the keyboard shortcut keys.
When you’ve already opened a document, click on any part of the page. Then, press the Ctrl + A keys on your keyboard.
Right after that, you’ll notice that all of the text, including any object in your document, has been selected.
Congratulations! You’ve just used a shortcut key to select all the text in MS Word.
Method 3: Select All Using the Select Tool
In this method, we’ll lay out the steps on how to use the Select tool to easily select all in your document. The Select tool offers more than just selecting all text or objects in your document. Keep reading and you’ll be surprised how much more Word has in store for you.
Here’s how you can access the select tool to select all in MS Word.
Step 1: Open an MS Word Document.
To begin, open a Word file. You can opt to create a new document or open an already-existing file that needs editing. If you’re worried about messing up your document, don’t be, as any unwanted changes can easily be undone.
Step 2: Click the Select button.
Once your document is opened, go to the Home Tab and click the Select drop-down button found under the editing group. This will display different selecting tools options in a vertical list. To select all contents in the document, click Select All.
Congratulations on using the Select Tool to select all in MS Word. If you want to learn more about the other options under the Select tool, visit the “Customizing Selection Using the Select Tool in MS Word” section.
Customizing Selection Using the Select Tool in MS Word
Do you still remember using the Select Tool in selecting all text in MS Word? Just in case you’ve already forgotten about it, you can quickly skim over Method 3.
As we’ve mentioned earlier, we’re going to discuss here each selection option the Select tool offers. It is to better understand their purpose and know how it will help you edit your document.
First is the Select Objects command. You want to apply this one when the object is hidden, stacked, or behind the text. This command will change your mouse cursor to the selection cursor to easily select and move other objects in your document.
Another option we have is the Select Text With Similar Formatting command. This is applied when, for example, you want to change the color of all the headings in your document from one color to another. You can do so by following the steps below.
- Place your cursor anywhere from the text in your headings.
- Click on the Select drop-down menu at the right-hand side of the toolbar.
- Click the Select Text With Similar Formatting command and apply the changes that you want for your text.
Lastly, we have the Selection Pane command. It’s quite similar to the Select Objects command. The only difference is when you click the Selection pane, another task pane will display. From there, you will notice the name of the objects that are present in your document. This is where you can show, hide, select, multi-select, or change the order of objects, and apply the changes that you want.
There you have it!
You’ve finally arrived at the end of this article. Hopefully, we’ve helped you figure out how to select all in MS Word. Here’s a quick recap of what we’ve discussed today.
Knowing how to select all in MS Word is a convenient skill when you’re editing and reformatting a document. In this guide, we covered three methods to select all in MS Word. The first method makes use of the mouse to highlight all the text in your document. The second method allows you to easily select all the text by using shortcut keys, while the third method uses the Select tool found in the Home Tab.
We hope you’ve found this article helpful!