How to select multiple text Boxes in MS Word

Text boxes are a great tool to draw attention to specific information in your document. They’re commonly used to emphasize the key takeaway of the article or to easily move text around in your document. Needless to say, text boxes add visual appeal to the entire document. So, if you’re a fan of text boxes and you’re wondering how you could quickly select them, then keep reading. We’ve laid out here in this guide below different steps to select multiple text boxes in MS Word. 

Now, there are about three ways to select multiple text boxes in Word. 

3 Ways to Select Multiple Text Boxes in Word

  • Using the CTRL key and your mouse
  • Using the Select Objects tool
  • Using the Selection Pane

With the introduction out of the way, let’s dive right in. 


Method 1: Using the CTRL Key and Your Mouse

This first method does not involve any special button in MS Word but instead simply makes use of a keyboard key and the power of a mouse click. Certainly, there’s nothing more convenient than not having to look for a button to select multiple text boxes in Word. The downside of this method though is when you have a lot of text boxes scattered all over multiple pages. This is because the process might cause confusion when you’re scrolling up and down the pages of your document. 

Here’s how you can use the CTRL key and your mouse to select multiple text boxes in Word. 

Step 1: Open your MS Word document. 

First off, go ahead and open your Word document. You can either open an existing file from your folder or create a new blank one. Make sure that you have at least one text box in it. 

Step 2: Click on the text boxes. 

Once your document is ready, select a text box in your document. You can do this by clicking on any of the four sides of your text box. Now, press and hold the CTRL key and click the next one. Repeat the same steps to go over all of the text boxes in your document. 

There you have it! That’s how you use the CTRL key and your mouse to select multiple text boxes in Word.


Method 2: Using the Select Objects Tool

In this method, we’ll walk you through the steps on how to easily select multiple text boxes in Word using the Select Objects tool. This tool of MS Word allows you to select different objects in your document, including text boxes. 

The benefit of this method is that you can select multiple text boxes on a page at once. On the downside, this method only works on text boxes with any text wrapping format except for the In-line with Text format. If you think that you’ll still be editing them in the future, it’ll be worth your time to change the text wrapping of your text boxes. 

Here are the steps to access the Select Objects tool to select multiple text boxes in Word. 

Step 1: Open an MS Word document. 

To get started, open up an MS Word document where you need text boxes selected. Feel free to create a new document if you’re worried about ruining your document. We can assure though that none of the steps down below will irreversibly damage your file. 

Step 2: Zoom out your document. 

To be able to select all text boxes on a page, zoom out your document to view the entire page. You can do this by clicking the Zoom Out button found at the bottom right corner of your window. Keep clicking until all your text boxes on a page are visible. 

Step 3: Access the Select Objects tool. 

Now that your document is ready, go to the Editing group found at the rightmost part of the Home tab. Click the Select Objects drop-down menu and select the Select Objects tool. 

Now, click the upper right portion of your document and drag your cursor to its bottom right. 

Congratulations! You’ve just used the Select Object tool to select multiple text boxes in Word. Keep reading as we’ve saved the best for last. 


Method 3: Using the Selection Pane

Compared to the first two methods, this method offers the most efficient way to select multiple text boxes in Word. The Selection Pane lists down all objects in your document. This way, you can easily select your text boxes throughout your document from the list. The disadvantage though is that this method requires the text boxes to be in a different text wrapping format other than the default. If you haven’t yet, you’ll need to change your text box’s text wrapping format from the default In-line with Text format.

Here’s how you can display the Selection Pane to select multiple text boxes in MS Word. 

Step 1: Open up a Word document. 

Before anything else, let’s open up a Word document. You can go ahead and open an existing one if you already have one on file. Otherwise, you can create a new blank document. Don’t worry about messing up your document, as changes can easily be undone. 

Step 2: Display the Selection Pane. 

Click the Select drop-down menu found at the rightmost part of the Home tab. On the list of options, select the Selection Pane. This will display the Selection Pane on the right side of your window. You should see a list of text boxes you have in your document. 

Step 3: Select your text boxes. 

On the Selection Pane, press and hold the CTRL key while clicking each text box that you want to select.


Conclusion 

Congratulations! You’ve finally reached the end of this guide. We hope we’ve helped you figure out how to select multiple text boxes in MS Word. Here’s a short recap of what we’ve discussed today. 

In this guide, we’ve listed down three different methods to easily select multiple text boxes in MS Word. With the first method, you can select multiple text boxes using the CTRL key and your mouse. The second method utilizes the use of the Select Objects tool, while the last one makes use of the Selection Pane. The last two methods require a change in the text wrapping format.

We hope you’ve found this article helpful! 

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