You are creating a PowerPoint presentation, and you need to include information from another document. You have two choices here—either copy the information to the slides or include the document within the slides.
If this other document is available as a PDF or portable document format, you can include it in your Powerpoint presentation. In this article, we will be sharing multiple ways to insert a PDF document in your PPT.
6 Ways to insert a PDF into Powerpoint Presentation
- Insert PDF as a Link into Your Presentation.
- Insert PDF as an Object into Your Presentation.
- Insert PDF as an Image into Your Presentation.
- Insert Text from the PDF into Your Presentation.
- Insert Graphics from the PDF into Your Presentation.
- Convert the PDF into PPT and Open it as a Presentation.
Let us show you all the above methods in simple instructions.
Let us begin.
Method #1: Insert PDF as a Link into your Presentation
This method does not display the PDF, but only shows a link.
The PDF must exist as an online document on a website. For this tutorial, we will place the PDF on Google Drive.
Step #1: Open Google Drive
Open your favorite browser and go to the Google home page.
Click the Sign In tab (in the top right corner) to log in to Google with your credentials.
Click the Google Apps icon (the nine dots) to open a menu.
Within the menu, click the Drive icon.
Step #2: Upload PDF
On the Drive page, click the New icon.
A menu opens.
Click the File upload icon.
The File Manager will open.
Navigate to the location of your PDF file and hover the mouse pointer over it.
Click the Open button to upload the file and close the File Manager.
The PDF file will now appear in Google Drive under My Drive.
Step #3: Get Link
Right-click the PDF file.
A menu opens, click the Get link icon.
A dialog box will open.
Add people and groups with whom you want to share the PPT.
Click the Copy link button to copy the link to the clipboard.
Click the Done button to close the dialog box.
Step #4: Open PowerPoint Presentation
Open a blank presentation or navigate to a slide where you want to insert the link.
Step #5: Insert a Text Box
In the top menu bar, click the Insert tab to change the ribbon.
In the section Text, click the Text Box icon.
The cursor will change to a cross.
Position the cursor appropriately, click the mouse button, and drag the cross diagonally to form a text box.
Step #6: Insert the Link
Click within the text box.
Type an appropriate name for the PPT.
Select the name.
Right-click the selected name.
A menu will appear.
Click the Hyperlink… icon.
An Insert Hyperlink dialog box will open.
Click within the box next to Address:.
Press CTRL+V on your keyboard.
The link from the clipboard will appear in the box.
Click the OK button to close the dialog box.
The PPT name now appears as a link.
Method #2: Insert PDF as an Object into Your Presentation
This method will show the entire PDF during the presentation.
Step #1: Open PowerPoint
Open your PowerPoint presentation.
Navigate to the slide where you want to insert the PDF.
Note: Alternatively, you can open a new slide.
Step #2: Open Object Option in PowerPoint
Click the Insert tab in the top menu bar to change the ribbon.
In the Text section, click the Object icon.
An Insert Object dialog box will open.
Click to select the Create from file option.
Click the Browse… button.
Step #3: Insert PDF as Object
File Manager will open.
Navigate to the folder containing the PDF file.
Hover the mouse over the PDF file.
Click the OK button in the File Manager to insert the PDF file link in the dialog box.
You can choose to display the PDF as:
- A link—Click and select the Link check box.
- An icon—Click and select the Display as Icon checkbox.
- As a cover page—Do not select either checkbox.
Choose how you want to display the PDF.
We have chosen to display the PDF as a cover page.
Click the OK button in the dialog box to close it and insert the PDF file in the slide.
The cover page of the PDF appears as an object in the slide.
Step #4: Open the PDF
Right-click the PDF in the slide.
A menu will open.
Hover the mouse pointer over the Acrobat Document Object tab.
A secondary menu opens.
To open the PDF, click the Open tab.
Method #3: Insert PDF as an Image into Your Presentation
This method is useful when you want to display only a certain page of the PDF and not the entire PDF.
Step #1: Open the PDF
Open your PDF file.
Navigate to the page you would like to insert.
Step #2: Open PowerPoint
Open your PowerPoint presentation.
Navigate to the slide where you want to insert the PDF.
Note: Alternatively, you can open a new slide.
Step #3: Insert PDF as Screenshot image
Click the Insert tab in the top menu bar to change the ribbon.
In the Images section, click the Screenshot icon.
An Available Windows menu will open.
Click the image you want to insert.
An image of the PDF window appears in the PowerPoint slide.
The ribbon displays a Picture Format tab.
Step #4: Crop the Image
In the Size section, click the Crop icon.
A menu will open.
Click the Crop icon.
Cropping markers will appear on the edges and corners of the image.
Grab the corners/edges with the mouse and drag them to enclose a part of the image you want to keep.
In the Size section of the ribbon, click the Crop icon.
The slide will retain the enclosed part of the image.
Method #4: Insert Text from the PDF into Your Presentation
This method is useful when you want to transfer a few lines of text from the PDF to the PowerPoint slide, without including any image.
Step #1: Open PDF
Use your favorite PDF reader to open the PDF document.
Navigate to the page that contains the text you want to display.
Step #2: Copy the Text
Use your mouse cursor to select the text you want to copy.
Right-click the selected text.
A menu will open.
Click on the Copy tab.
The selected text is now available in the clipboard.
Step #3: Open PowerPoint
Open your PowerPoint presentation.
Navigate to the slide where you want to insert the text.
Note: Alternatively, you can open a new slide.
Step #4: Paste the Text
Right-click where you want to paste the text.
A menu will open.
Click on the Keep Text Only icon.
Your selected text now appears in the presentation slide.
Adjust the font type, color, and size to suit your presentation.
Method #5: Insert Graphics from the PDF into Your Presentation
This method is useful when you want to transfer a graphic from the PDF to the PowerPoint slide, without including any text.
Step #1: Open PDF
Use your favorite PDF reader to open the PDF document.
Navigate to the page that contains the graphic you want to display.
Step #2: Copy the Graphic
Click and select the graphic you want to copy.
Right-click the selected graphic.
A menu will open.
Click on the Copy Image tab.
The selected graphic is now available in the clipboard.
Step #3: Open PowerPoint
Open your PowerPoint presentation.
Navigate to the slide where you want to insert the graphic.
Note: Alternatively, you can open a new slide.
Step #4: Paste the graphic
Right-click where you want to paste the text.
A menu will open.
Click the Paste icon.
Your selected graphic now appears in the presentation slide.
Use the handles on the graphic to adjust the size to suit your presentation.
Method #6: Convert the PDF into PPT and Open as Presentation
This method uses an online converter SmallPDF pdf-to-ppt to convert PDF into PPT, which we will insert in the presentation slides. You can use any other converter as well.
Step #1: Convert PDF to PPT
Open your favorite browser.
Visit the page pdf-to-ppt.
You can drag and drop the PDF document you want to convert.
Alternatively, click the CHOOSE FILES tab.
The File Manager will open.
Navigate to the PDF file you want to convert and select it.
Click the Open tab to download the file, and close the File Manager.
SmallPDF will convert the file.
Step #2: Download the Converted PPT
Click the Download tab.
The File Manager will open.
Navigate to a suitable folder.
Save the PPT file with an appropriate name.
Step #3: Open the Converted Presentation
Open PowerPoint
Click the Open icon in the left pane.
Click the Browse icon in the right pane.
The File Manager will open.
Navigate to the folder where you saved the converted PPT.
Select the converted PPT.
Click the Open tab.
PowerPoint opens the converted PPT as a presentation.
Conclusion
We have shown you six methods of inserting PDF in PowerPoint presentations. Use the method that you find most suitable for your application. If you have any questions, please let us know in the comments section below.