How to Print Only Notes in PowerPoint?

Your PowerPoint presentation of slides contains bulleted points that convey the main theme. You, as the presenter, must articulate and expand on each bulleted point. But you may find it difficult to remember the detailed explanation of each slide.

You could carry a separate write-up along with your presentation. But you may find it difficult to synchronize the notes to the specific slide. PowerPoint helps solve this dilemma. It provides an area below each slide for inputting notes. During the presentation, the audience sees only the slides, and not the notes. The presenter sees both.

After the presentation, you may want to distribute a copy to the members of the audience. You may wish to distribute the notes as well. You may wish to offer a soft copy of the presentation and printed handouts for the notes. PowerPoint allows you to do this in a few simple steps.

We will show you how to print only the notes from your PowerPoint slides.

You can print the notes in two methods:

  • With thumbnail per page and notes
  • Only notes, without thumbnail¬†

Let us start.


Method #1: With thumbnail per page and notes

Step #1: Open the Presentation

Open your PowerPoint presentation that has notes in its slides.

Step #2: Go to the File menu

Click on the File tab on the top menu bar to open the file menu.

Step #3: Go to the Print dialog.

Click on Print to open the print dialog.

Step #4: Set up Printing parameters.

Under Printer, select the printer that you would like to use.

Under Settings, you must select the following options:

Slides: You may wish to print all slides, or print only select slides. The default is Print All Slides.

Print Layout: Click on Full Page Slides to open the Print Layout menu. Click on Notes Pages.

Collated: Here you can select whether you want your slides printed as collated or non-collated.

Orientation: Select whether you want your slides printed in Portrait orientation or Landscape orientation.

Color: Select whether you want your slides printed in color, grayscale, or pure black and white.

Edit Header and Footer: This menu allows you to edit the date and time, page numbers, and header and footer that appear on the slides.

Step #5: Print the Notes

In the File menu, click on Print to print the notes.


Method #2: Only notes, without thumbnail

Step #1: Open the Presentation

Open your PowerPoint presentation that has notes in its slides.

Step #2: Go to Notes view.

Click on the View tab in the top menu bar to change the ribbon.

In the Presentation Views section, click on Notes Page.

PowerPoint will display the slides containing notes along with a thumbnail on top.

Step #3: Prepare the slides for printing.

On each slide, select the thumbnail and delete it.

Step #4: Go to the File menu

Click on the File tab on the top menu bar to open the file menu.

Step #5: Go to the Print dialog.

Click on Print to open the print dialog.

Step #6: Set up Printing parameters.

Under Printer, select the printer that you would like to use.

Under Settings, you must select the following options:

Slides: You may wish to print all slides, or print only select slides. The default is Print All Slides.

Print Layout: Click on Full Page Slides to open the Print Layout menu. Click on Notes Pages.

Collated: Here you can select whether you want your slides printed as collated or non-collated.

Orientation: Select whether you want your slides printed in Portrait orientation or Landscape orientation.

Color: Select whether you want your slides printed in color, grayscale, or pure black and white.

Edit Header and Footer: This menu allows you to edit the date and time, page numbers, and header and footer that appear on the slides.

Step #7: Print the Notes

In the File menu, click on Print to print the notes.


Conclusion

So, now you know the two ways for easily printing your presentation notes for distribution among your audience.

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