How to add rows in a table in Word

MS Word table is a valuable tool to present multiple fields of related data. It makes your text and numbers more readable within the main content. When working with tables, you’ll come across a situation wherein you’ll want to add a row or two in it. Learning to do that proves to be a useful skill for several reasons. 

Fortunately, we’ve figured out more than one way to easily add rows in a table in Word. 

Now, there are about three ways to add rows in a table in MS Word. 

3 Ways to Add Rows in a Table in Word

  • Using the Tab key
  • Using the Insert Below or Insert Above buttons
  • Using the Context Menu

Having said that, here’s everything you need to know to add rows in a table in MS Word. 


Method 1: Adding Rows Using the Tab key

This is a direct method of adding rows to your table. You’ve probably been using the Tab key to move your cursor from one cell to the next. In this approach, we’ll take advantage of that feature to quickly generate new rows with a single keyboard key. This method is the most convenient to use. On the downside, you can only add rows at the end of your table.

Here are the steps to add rows to a table using the Tab key.

Step 1: Open your Word document. 

First, open the document you want to add rows in a table. You can either use your own personal document or create a new blank one. Don’t worry about messing up your file because the following steps should not change any of your content. Remember to hit the CTRL + Z keys to revert changes. 

Step 2: Click the last cell. 

Once your document is ready, move your cursor to the bottom right cell of your table. Then, press the Tab key on your keyboard. This will create a blank row at the bottom of your table. 

If you need to add more rows, you can simply press the Tab key repeatedly until you have the correct number of rows you need.

There you have it! You’ve just added rows to a table using the Tab key. 


Method 2: Add Rows Using the Insert Below or Insert Above Options

This second method of adding rows to a table is by using buttons provided for that specific task. MS Word offers two buttons to add rows. One to insert above the current row, and another to insert a row below it. The advantage of this method is that you can add rows anywhere in your table. 

With that being said, here’s how you can access the Insert Above and Insert Below buttons in two simple steps. 

Step 1: Open your Word document. 

First of all, open up your MS Word document. If you have one already open, then you can start with that. Otherwise, you can create a new one but make sure there’s a table in it. With this, we’re already halfway through. 

Step 2: Access the Insert Above and Insert Below options. 

On your table, click the row where you want additional rows inserted. Go to the Table Tools category and click the Layout tab. Then, under the Rows & Columns group, click either the Insert Above or Insert Below options to add a new row. 

For this example, we’ll add a row above the fourth row. 

This is what we got. 

Excellent! That’s how you add a row in a table using the Insert Above and Insert Below options. 


Method 3: Add Rows Using the Context Menu

In this method, we’ll show the steps on how to access the Context Menu to easily add rows in your table. The Context Menu is a convenient tool to access the most commonly used formatting functions in MS Word. It constantly changes the menu items as you select text, pictures, tables and other objects.

Here are the steps to access the Context Menu.

Step 1: Open your MS Word document. 

Before anything else, go ahead and open your MS Word document. Feel free to create a new one. Otherwise, use an existing document if you already have one prepared. Either way, make sure there’s a table in your document. 

Step 2: Access the Context Menu. 

Click the row where you want to add a new row. Right-click on it and click the Insert horizontal drop-down menu. Then, select either Insert Rows Above or Insert Rows Below depending on your need.

For this example, we’ll add a row below the fourth row. 

If you need to add more rows, simply press the F4 key on your keyboard. Note that this only works when the F4 key is pressed right after the addition of rows.  

Congratulations on adding rows in MS Word using the Context Menu!


Deleting Rows in a Table in Word 

If you happen to be in a situation where you need to delete rows in your table, we got you. In this section, we’ll show you the steps on how to delete table rows when the Undo button just won’t cut it. 

To delete table rows, simply highlight the rows that you want to delete. Then, under the Table Tools category, select the Layout tab. After that, click the Delete drop-down button and select Delete Rows


Conclusion

Well done! You’ve finally arrived at the end of this article. We hope we guided you well on how to add rows in a table in MS Word. Before you go, allow us to give you a quick summary of what we discussed today. 

In this guide, we presented three different methods to add rows in a table in MS Word. One technique utilizes the Tab key to quickly add rows at the bottom of the table. Another makes use of specific buttons provided by MS Word. The last one employs the Context menu to access both the Insert Rows Above and the Insert Rows Below options. 

We hope you’ve found this article helpful!

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