How to change the highlight color in MS Word

S Word allows you to format text in different ways to draw your readers’ attention. One formatting technique is to apply a highlight color to your text. Highlighting is a fairly common task for both readers and writers, whether the document is in print or digital. You’ve probably highlighted a thousand words and terms during your high school years. Needless to say, changing highlight color in print documents is impractical and difficult. Thankfully, you can easily change highlight color in MS Word documents. 

Now, there are about three ways to change highlight color in Word. 

3 Ways to Change Highlight Color in Word

  • Using the Text Highlight Color button
  • Using the Context Menu
  • Using the Find and Replace dialogue box

Without any delay, here’s everything you need to know to change highlight color in Word. 


Method 1: Using the Text Highlight Color button

In this first method, we’ll walk you through the steps to access the Text Highlight Color button found in the Home tab. This method is most suitable when you have a few highlighted texts to change. This method is easy to do because the Text Highlight Color button sits among the commonly used text formatting tools. 

With that introduction out of the way, here are the steps to access the Text Highlight Color to change highlight color in Word.

Step 1: Open your Word document. 

Before we get started, open up a Word document. Feel free to use your own personal document if you already have one in file. You are rest assured that none of the steps in this method can irreversibly damage your document. Otherwise, you can always create a new blank one. 

Step 2: Select the text. 

Now that your document is ready, select the text that you want the highlight color changed. You can quickly select a text by double clicking on it.  

Step 3. Access the Text Highlight Color drop-down button. 

While the text is selected, click the drop-down button next to the Text Highlight Color button in the Home tab. This will display the highlight colors available. Click the color that you prefer. 

Congratulations! You’ve just used the Text Highlight Color button to change highlight color in Word. 


Method 2: Using the Context Menu

This method allows you to access the Text Highlight Color tool using the Context Menu. The Context Menu is basically a compact collection of frequently used formatting tools in MS Word. This method is easy to do as the Text Highlight Color tool is displayed right next to the text you’re editing. The downside is, like the first method, you’ll have to do it one by one.

Here’s how you can access the Context Menu to change the highlight color of your text.

Step 1: Open up a Word document. 

First off, we’ll need to open up a Word document. You can either create a new document or use an existing one if you already have one prepared. Just make sure that you have some text in it. 

Step 2: Select the text. 

Once your document is ready, go ahead and select the text that you want the highlight color changed. 

Step 3: Access the Context Menu. 

Right-click on the text and click the Text Highlight Color drop-down button. Select the color that you prefer from the drop-down menu. 

There you have it! You’ve just used the Context Menu to change highlight color in Word.


Method 3: Using the Find and Replace Dialogue Box

This last method offers a more efficient way to change highlight color in Word. Using the Find and Replace function allows you to change the color of all highlighted text at once. 

This is most suitable if you have multiple highlighted text across your document. Note that if you have different highlight colors in your document, this method can replace all of that with the same color. 

You can also replace batches of highlighted recurring words with a different uniform color. To do this, you can skip to the “Changing Highlight Color of Recurring Text in Word” section.

With that introduction, let’s get to it.

Step 1: Open your Word document. 

First things first, let’s open up a Word document. You can go ahead and open an existing one if you already prepared one. Otherwise, you can always create a new blank document. Don’t worry about messing up your document, as changes can easily be reverted.

Step 2: Launch the Find and Replace dialogue box. 

Go to the Home tab and click the Replace button. This will launch the Find and Replace dialogue box in the middle of your window. 

Step 3: Change the highlight color. 

On the dialogue box, click inside the Find What field then click the More>> button to display more options. 

After that, click the Format drop-down menu at the bottom left of the dialogue box and select Highlight

You’ve done it successfully if you see the word ‘Highlight’ under the Find what field. 

Now, click inside the Replace with field and repeat the same step. 

Finally, click the Text Highlight Color drop-down menu while your cursor is still in the Replace with field. Then, select the color you prefer. 

Click the Replace All button to replace all highlight colors at once. Click the Replace button to change highlight color one by one. Otherwise, click the Cancel button. 

That’s it! You’ve just used the Find and Replace dialogue box to change highlight color in Word.  


Remove Text Highlight Color in Word

There will come a time when you’ll need to remove all highlight color in your document. Don’t worry, we got you! 

If you want to remove a few text highlight color in your document, simply repeat either the first and second method. However, you’ll have to select the No Color option instead. 

To remove all text highlight color in a document, simply hit the CTRL + A keys in your document. This will select all contents of your document. Now, click the Text Highlight Color drop-down menu and select the No Color option. 


Changing Highlight Color of Recurring Text in Word

If you’ve recently applied highlight color on a recurring text in your document, you might find yourself in a situation where you’ll need to change it. Don’t fret because changing highlight color of recurring text is like a walk in the park. 

To do so, you’ll simply have to repeat the steps in method 3 with one single revision. On the Find and Replace dialogue box, type the recurring text in the Find what field. Then, click inside the Replace with field and click the Text Highlight Color drop-down menu to change the color. 

For this example, we’ll replace the highlight color of the text “amet”. 

When that’s done, click the Replace All button to apply the changes. Or, click the Cancel button if you changed your mind. 

MS Word’s Find and Replace functions are a great tool to efficiently navigate through your document. If you want to learn how to use the Find and Replace functions better, check out the “How to Find and Replace Text in MS Word” article. 


Conclusion

That wraps it up! Hopefully, we’ve guided you well on how to change highlight color in Word. Before you go, allow us to give you a brief summary of what we covered today. 

In this guide, we presented three methods to change highlight color in Word. The first two techniques make use of the Text Highlight Color button. The third one utilizes the Find and Replace functions to easily change all highlight color at once. 

We hope you’ve found this article helpful! 

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