2 Ways to Highlight Blank Spaces in MS Word
- Using the Find and Replace tool (Preferred)
- Manually Select Blank Spaces and then Highlight them.
Method 1: Using the Find and Replace Tool
Step 1: Open up your Word document.
Step 2: Launch the Find and Replace dialogue box.
Once your document is ready, move your cursor to the rightmost part of the Home tab and click the Replace button.
This will display the Find and Replace dialogue box in the middle of your window.
Step 3: Highlight the blank spaces.
On the dialogue box, type in a space in the Find What field.
To do that, simply click inside the field and hit your Spacebar.
Now, click inside the Replace with field and then click the More>> button to display more options.
Once you’ve done that, click the Format drop-down menu at the bottom left of the dialogue box and select Highlight.
Then, click the Text Highlight Color drop-down menu and select a color that you prefer.
This step tells MS Word to replace all spaces with the highlight color you selected.
You’ll know you did it correctly when you see the word ‘Highlight’ under the Replace with field.
Finally, click the Replace button to highlight blank spaces one by one. Click the Replace All button to highlight all spaces at once. Or, click the Cancel button if you changed your mind.
Method 2: Select Manually and then Highlight
Use this method if you want to only highlight a few blank spaces.
Step 1: Open up your Word document.
Step 2: Select the blank spaces.
Now that your document is ready, select a blank space in your document.
Do this by double-clicking the blank space, holding it then dragging it to the right.
Now, press and hold the CTRL key and select the next one. Repeat the same steps to go over all of the blank spaces that you need to highlight.
Step 3: Highlight the blank spaces.
After carefully selecting the blank spaces, go to the Home tab and click the Text Highlight Color drop-down button. Then, select a color that you prefer.
Removing and Changing the Highlight Color of Your Blank Spaces
To remove the highlight color of a blank space, simply repeat the steps of either of the two methods discussed above.
But, you’ll need to select the No Color option instead.
To change the highlight color of the blank spaces in your document, go over either of the methods again and simply choose another color option.
If you want to learn how to change the highlight color of a text, you can go through the different methods we’ve laid out here in the “How to Change Highlight Color in Word” article.
Conclusion
We hope you’ve found this article helpful!