How to Save a PPT as PDF
You may be interested in sharing your PowerPoint presentation with colleagues and members of your group. Sharing the PPT file itself can be risky as someone may change the information. Another option is to convert the PPT as a Portable Document Format or PDF. It is not easy to change the information in a PDF file.
3 ways to save a PPT as a PDF
- Print it as a PDF file
- Save it as a PDF file
- Export it as a PDF file
We will show you all the methods in simple step-wise instructions.
Let us begin.
Method #1: Print the PPT file as a PDF file.
Step #1: Open PowerPoint
Open PowerPoint and the presentation that you want to convert.
Step #2: Open the File menu
Click on the File tab on the top menu bar.
The File menu will open.
Step #3: Select Print Options.
At the middle of the menu in the left-hand pane, click on the Print button,
The Print dialog will open in the right-hand pane.
Under Printer, click on the small triangle on the right side of the Printer Properties box.
A drop-down menu will open.
Click on Microsoft Print to PDF.
Step #4: Print the file as PDF
In the Print dialog, set the number of copies you want and click on Print.
The File Manager will open.
Navigate to the folder where you want to save the file.
Set an appropriate File name for your PDF file.
Click on the Save button to save your file and exit the File Manager.
PowerPoint prints your PPT file and saves it as a PDF file.
Method #2: Save the PPT as a PDF file.
Step #1: Open PowerPoint
Open PowerPoint and the presentation that you want to convert.
Step #2: Open the File menu
Click on the File tab on the top menu bar.
The File menu will open.
Step #3: Select Print Options.
At the middle of the menu in the left-hand pane, click on the Save As tab,
The Save As dialog will open in the right-hand pane.
Select the device where you want to save the file.
Also select the location where you want to save the file.
Step #4: Save the file as PDF
The File Manager will open.
Navigate to the folder where you want to save the file.
Set an appropriate File name for your PDF file.
Select PDF from the drop-down menu under Save as type.
Click on the Save button to save your file and exit the File Manager.
PowerPoint prints your PPT file and saves it as a PDF file.
Method #3: Export the PPT file as a PDF file.
Step #1: Open PowerPoint
Open PowerPoint and the presentation that you want to convert.
Step #2: Open the File menu
Click on the File tab on the top menu bar.
The File menu will open.
Step #3: Select Export Options.
Near the middle of the menu in the left-hand pane, click on the Export tab,
The Export dialog will open in the right-hand pane.
Click on the Create PDF/XPS Document tab.
Step #4: Save the file as PDF
The File Manager will open.
Navigate to the folder where you want to save the file.
Set an appropriate File name for your PDF file.
Click on the Publish button to save your file and exit the File Manager.
PowerPoint prints your PPT file and saves it as a PDF file.
Conclusion
We have shown you three methods of saving a PPT file as a PDF. Use the method most suitable for you.