How to insert a Table of Content in Google Docs

Creating a table of contents is a great way to organize your document and make it easier to navigate. A table of contents is especially useful for a long document that covers various topics as it would allow you to take a quick look at the headings of different sections and click on the section that you would like to read.

This is a better alternative to scrolling through the document to find the section you’re looking for. 

All word processing software, including Word, Pages and Google Docs allow you to conveniently create a table of contents in your document.

In this article, we will be talking about how to create this table in Google Docs.

How does a table of contents work in Google Docs?

As you’ll see, all you have to do to insert a table of contents in your Google Docs document is click on one option. Then, Google Docs will automatically generate the table for you. 

The table of contents will have links to the various headings in your document, with the smaller heading nested under the bigger one (for example, heading 2 will be indented under heading 1 and heading 3 will be indented under heading 2). Hence, you cannot create a table of contents if you don’t have any headings in your document.

When you click on this link, you will automatically be taken to that section in the document. You also have the option of creating a table of contents that shows the page numbers of the headings.

Inserting heading in your document 

In the previous section, we noted that you cannot insert a table of contents if you don’t have headings in your document. Here, we’ll talk about how to create headings.

There are 2 ways of creating headings. The first is by changing the paragraph style from your toolbar. Below the title of your document, you can see a toolbar with the ‘Normal text’ option. Click on this option to see the various paragraph styles that are available. Next, choose the title whose heading you want to change and click on one of the options.

The other way to change the heading is by going to Format, clicking on the ‘Paragraph styles’ option, and choosing one of the options there.

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How to insert Non Breaking Spaces in Word

When writing in Microsoft Word, we place spaces (using the space-bar on the keyboard) between words to make the sentence more readable. When we type a sentence, Word treats a space as a character and uses the space between words to decide where to fold the sentence and continue it on the next line when the sentence gets longer than the line length specified by the page size.

For instance consider the two sentences within a finite boundary defining the line length:

As the length of the first sentence is shorter than the line length, Word is not folding the sentence. However, the second sentence is longer, and Word is folding it using the space between the words Very and Lightly.

For some reason, such as for clarity, we may want Word to retain the two words Very and Lightly on the same line rather than separating them as above. The sentence would then look like:

This requires replacing the regular space present between the words Very and Lightly with a non-breaking space. Such non-breaking spaces are also known as nonbreaking spaces or no-break spaces. Word recognizes non-breaking spaces and treats any two words cojoined by a non-breaking space as a single entity.

We will explain how to let Word insert a non-breaking space in a sentence where it is necessary. You can do this in two ways:

  • Using Keyboard Short-Cuts to Introduce Non-Breaking Space
  • Using Menus to Introduce Non-Breaking Space

Let’s start.

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How to do Superscript and Subscript in MS Word

If you are writing a scientific paper in MS Word, you are likely to use notations—words or numbers either raised or lowered above the normal writing line, and somewhat smaller in size than the regular text in the document.

You may use superscripts to denote very large numbers in the Scientific Notation, as this makes the number appear more compact. For example, it is possible to write 1,000,000 as 1×106, where 6 is the superscript.

Chemical formulas use subscripts to denote the structures of substances. For example, the chemical formula of water is H2O, where 2 is the subscript. Scientists also use subscripts to cite references like this: World War[3].

MS Word allows you to enter characters (text and numbers) in superscript and subscript. There are two ways to do this, and we will explain both:

  • Change typed characters to superscript or subscript
  • Type in characters in superscript or subscript

Lets begin.

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How to duplicate a word document

Many a time there is a need to work on a document, while not wanting to disturb the original content.

For instance, one may want to try writing some sentences differently just to see whether they make better sense, else revert to the original.

Or, there may be a need to try to arrange some photos in the document in a different sequence from the original, compare the results, and keep the version that looks better. Of course, there may be countless other reasons for wanting to duplicate a document.

There are two ways to duplicate a Word document.

One of them is to treat the Word document as any other file and make a copy of it using Windows’ File Explorer. The other way is to use Word itself to make a copy.

Therefore, we will demonstrate both the ways:

  • Using File Explorer to make a copy of the Word document
  • Using Word to make a copy of the Word document

Let’s start.

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How to transfer ownership of your Google Doc

The person who creates or uploads a Google Docs document is also the owner of that document. However, there might be situations when you want to transfer the ownership of the document to someone else. For example, you can create a copy of a document and make someone else its owner.

When you transfer ownership, you will still be able to access the document and view it. However, you will not be able to make any edits to it (unless you’re given editing rights, as opposed to only viewing rights) or delete the document. You also will not be able to make someone else the owner of the document. 

Moreover, the new owner can remove you from the list of people with whom the document is shared. If this happens, you will not be able to access the document anymore. Make sure that you are aware of what you would be losing out on if you transfer ownership of your document.

Note that Google Docs (and Google Sheets and Google Slides) doesn’t allow you to share ownership of a document: at any given time, there can only be a single owner. This is why you can only transfer ownership and not share it. Also, you cannot do it from your Android device, iPhone or iPad- you can only do it from a web browser.

With that introduction, let’s look at the steps to transfer the ownership of a document.

We will share 2 methods

  • How to transfer OwnerShip of Single File
  • How to transfer ownership of a folder.

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How to create and print labels in MS Word

In general, a label is a sticker with something written on it. People place such stickers with printed information such as addresses on envelopes.

Your label may have one of two addresses—the recipient’s address or the sender’s address. Microsoft Word allows you to create and print such labels.

Here, we will explain the steps necessary for creating and printing labels in Word.

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How to Print in Reverse Order in Word

The printing order typically starts from page 1 and proceeds up to the last page. Printed papers that emerge from the printer come out with the last page on top and the first page at the bottom of the pile. If your document had only about 5-10 pages, sorting them manually—to bring page one on the top—is no major task.

Now, instead of a few pages, what if your document was actually a book with a few hundred pages?

After you have printed all the pages, sorting them to bring page 1 on the top could soon become a tedious exercise.

Well, the solution is very simple—why not start the printing process beginning with the last page and finish with page one?

The process is termed printing in reverse order, and the printer you are using may allow doing so because of a built-in functionality.

However, all printers may not possess that facility, so you can set up Microsoft Word to do that for you.

We will guide you through the process of printing your Word document in reverse order following a few simple steps. In fact, you can do that in two ways.

  • Set Word to print in reverse order by default.
  • Reverse print the document using custom print options.

Lets start.

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How to Print Word Documents with Background Colors or Images

In your daily work-life, you may come across documents with a background color or image. Microsoft Word also allows changing the background of your document to a solid color of your choice.

In its Design menu, Word even allows you to choose from several fill effects like gradients, textures, patterns, and pictures, with innumerable varieties

However, that is only half the story.

Once you have gone through the choices, selected a pattern that you like, and embedded it as the background of your document, you face the next hurdle.

Although your document now looks beautiful, you cannot get Word to print the background along with the contents.

In this tutorial, we will share simple steps you can take to ensure that you can easily print your document with the background.

Lets start

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How to Delete Revision History in Google Docs

One of the most useful features that Google Docs, Google Sheets and Google Slides provide is version history.

If you made unwanted changes to your original document, you can simply go through the past versions of your document and choose the one you want to restore.

Also, if you’ve shared your document with other people and you want to keep track of the changes they made, you can do so by viewing the revision history of that document.

Similarly, if someone has shared a document with you, this feature allows them to conveniently keep track of any changes you make, without you having to send them regular updates.

However, sometimes you might want to delete the revision history of your document.

For example, let’s say you want to share a document that previously contained confidential information that you don’t want anybody to see.

Even though you have deleted that information, any person you’ve shared the document with can simply view the previous version of the document.

Google Docs doesn’t allow you to delete the revision history of your document, but there is a way around this problem.

  1. You can simply make a copy of the version of the document that you want to share and rename the file.
  2. Since this is a completely new document, the previous versions of the document will not be visible.

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